CSI Norms & General Guidelines for Chapter Elections
1. These CSI Norms & General Guidelines for Chapter Elections are provided for general guidance of Chapter Nomination Committees for Smooth & Timely conduct of Chapter Elections. All other Rules & Regulations as mentioned in Section – 5 of CSI Chapter Byelaws shall be followed.
2. Chapter Nomination Committee shall initiate Chapter Election Process Every Year on its Own Initiative, for various Elective Offices of the Managing Committee & Nomination Committee, NOT LATER THAN Sep 30 Without Waiting for any Formal Communication/ Mail from CSI-HQ OR from CSI-NC.
3. For this purpose Chapter NC Chairperson may directly call for Latest Chapter Membership Database from CSI-HQ.
4. Chapter Elections shall be held as per the Rules & Regulations mentioned in Section – 5 of CSI Chapter Byelaws.
5. Nomination Committee shall invariably consider the following aspects while Accepting or Rejecting the Nominations of Contestants for various positions :
(a) Nominees & their Proposers shall be Valid Voting Members of CSI
(b) Nominees & their Proposers shall have paid their Subscription to CSI upto date
(c) Nominees & their Proposers shall be CSI Members residing in the geographical area & attached to the respective Chapter as per Chapter Membership Database or they should have given their Option to CSI for attending CSI activities duly Recorded at CSI HQ
(d) Nominees & their Proposers shall give their Valid E-Mail IDs duly Recorded at CSI HQ Chapter NC shall be Empowered to REJECT the Nominations NOT fulfilling the above criteria.
6. Chapter NC shall also be Empowered to consider the past track record of Nominees in respect of various activities & shall Reject the Nominations of Contestants with adverse track record.
7. Election Schedule for Chapter Elections shall match the Schedule of CSI Elections as published by CSI Nomination Committee in CSI Communication - Oct issue.
8. Every year Chapter Elections shall be held for a Block of two sessions beginning next April, as further explained in following clauses.
Example: Chapter Elections in 2011-12 shall be held for two sessions of 2012-13/ 14.
9. Elections for the position of Vice Chairperson-cum-Chairperson Elect shall be held Every Year for a Block of two sessions beginning next April. The person elected shall hold the post of Vice Chairperson for One year beginning next April & shall become Chairperson for the next year & shall become Immediate Past Chairperson for yet next year.
Example: VC-cum-Chair Elect, elected in 2011-12 shall hold the post of Vice Chairperson for April 2012 to March 2013 & shall become Chairperson for April 2013 to March 2014 & shall remain in the Chapter Managing Committee as Immediate Past Chairperson for April 2014 to March 2015.
10. Election for the post of Hon. Secretary & Hon. Treasurer shall be held for a Block of two sessions beginning next April, But in alternate years for one of them & NOT every year for both positions.
11. Election for the post of Hon Secretary shall be held in Odd years for the next 2 year Block of Even years.
Example: Hon. Secretary shall be elected in 2011-12 for the next 2 years Block from April 2012 to March 2014. Next election for Hon Secretary shall be held in 2013-14 for the next 2 years from April 2014 to March 16 and so on.
12. Election for the post of Hon Treasurer shall be held in Even years for the next 2 years Block of Odd years.
Example: Hon. Treasurer shall be elected in 2012-13 for the next 2 years Block from April 2013 to March 2015. Next election for Hon Treasurer shall be held in 2014-15 for the next 2 years from April 2015 to march 2017 and so on.
13. Election for Managing Committee Members in requisite numbers, depending on the Chapter Membership database strength as below, shall be held every year for one session beginning next April.
Category A – (Chapters having more than 500 members) - 8 MC Members.
Category B – (Chapters having 250 - 500 members) - 6 MC Members.
Category C – (Chapters having less than 250 members) - 4 MC Members.
Managing Committee Members shall be eligible for re-election for 3 terms only at a stretch.
14. Nomination Committee comprising of three Members shall be elected every year for one session only beginning next April.
NC Members shall Elect/ Nominate one Member from among themselves as Chairperson of Nomination Committee.
NC Members shall NOT be eligible for re-election for the next session in continuation.
NC Members shall NOT be eligible for Election/ Nomination/ Contest of themselves for any other position.
NC Members shall be eligible to contest for any position only after a gap of one year.
15. Chapter Nomination Committee shall clearly document & follow the procedure for Call for Proposals/ Nominations from Valid Voting Members Similar to the procedure documented & followed by CSI-Nomination Committee duly published in CSI Oct issue.
16. Chapter Nomination Committee shall call for proposals/ Nominations for various elective posts at Chapters from Valid Voting Members residing only Within the Geographical area of the Chapter as per the Recorded addresses contained in the Chapter Database sent by CSI-HQ.
Chapter Nomination Committee Chairperson may directly call for Chapter Membership Database from CSI-HQ.
17. In case Chapter Nomination Committee decides to hold Chapter elections for any position(s) by Electronic Ballot process Along with CSI elections, NC shall intimate the details of Contestants to CSI-HQ well before finalization of CSI Elections.
18. In case the name of any Nominee appears for more than one Office, the Chapter Nomination Committee will be Empowered to decide on the office for which he/she should contest.
Chapter NC will take into consideration any e-mail or signed written preference submitted by the Nominee & duly recd by Chapter NC prior to the last date of nominations.
Chapter NC will be empowered to enforce “One Man One Post” Rule for all positions as per CSI Guidelines
Chapter NC will take into consideration the previous track record of Nominees & their contribution to CSI.
19. Nominees will NOT be considered for election to any office in the following cases :
(a) Nominees with pending dues to CSI OR
(b) where Disciplinary action has be taken OR
(c) Nominees with pending issues with Disciplinary Committee.
20. On completion of the Nomination/ Election process, Chapter Nomination Committee shall intimate the names, CSI Membership No & contact Details including Address, Tel/ Mobile Nos, E-Mail Ids of Elected Persons to the Chairperson of the Chapter, who in turn shall forward the same to CSI-HQ before 31st January Next year For Records & Publication inWho’s Who directory of CSI.
21. The newly elected Office Bearers/ Managing Committee/ Nomination Committee Members shall assume Charge by 1st April Next year & shall communicate the same to CSI-HQ.
22. These CSI Norms & Guidelines are general guidelines for CSI Chapter Elections & shall be followed by Chapter Nomination Committee in letter & spirit in the best interest of CSI.
23. Any deviation to the Norms can be made by Chapter Nomination Committee within the framework of Chapter Byelaws & With due Approval from CSI-Nomination Committee.
Dr Suresh Chandra Bhatia Prof HR Vishwakarma Prof (Dr) AK Nayak
Convener, Chapter Revamp Committee Honorary Secretary & Chairman, Nomination Committee
Chairman, Membership Committee